Procurement Lead – Subcontracting & Contract Management

The Procurement Lead will play a crucial role in managing and optimizing our procurement processes, with a specific emphasis on subcontract procurement, project procurement, and contract management. This role requires a strategic thinker who can effectively source, negotiate, and manage contracts to support our business objectives.

Specific Roles and Responsibilities

Subcontract Procurement:

• • Collaborate with teams to identify subcontracting needs and requirements.
• • Source and evaluate subcontractors and suppliers to ensure they meet service specifications and standards.
• • Oversee the subcontracting process, including bid evaluation, selection, and contract execution.
• • Negotiate subcontract agreements, terms, and conditions.
• • Monitor subcontractors' performance, adherence to timelines, and compliance with contractual obligations.

Project Procurement Contracting:

• • Develop procurement strategies in alignment with project goals and objectives.
• • Plan and execute procurement activities for project-related materials, equipment, and services.
• • Conduct market analysis and supplier assessments to identify potential partners.
• • Support the project procurement process, including bid evaluation, selection, and contract execution.
• • Manage project procurement budgets, cost control, documentation and vendor relationships.
• • Ensure timely delivery of project-related materials and services to support project schedules.

Contract Management:

• • Administer and manage contracts throughout their lifecycle, from initiation to expiration/termination.
• • Review and negotiate contract terms and conditions with vendors and suppliers.
• • Monitor contract performance, compliance, and key milestones.
• • Resolve contract-related disputes and issues in a timely and efficient manner.
• • Collaborate with legal and finance teams to ensure contract compliance and adherence to company policies.

Expediting:

• • Monitor and track the progress of orders to ensure timely delivery.
• • Address and resolve any delays or discrepancies in the procurement process.
• • Communicate regularly with suppliers to expedite orders and ensure adherence to delivery schedules.
• • Provide timely updates to project teams regarding procurement status and potential risks.
• • Implement best practices to optimize expediting processes and improve efficiency.

Any other responsibilities and duties as may be assigned from time to time

Job Requirements

Work Experience

• 3-5 years’ experience in Procurement / Supply Chain Management
• Energy industry experience is an advantage

Educational Qualification

• First degree in Engineering or other relevant field
• Relevant certification from recognized professional bodies or institution is an advantage

Skills/Competencies

• • Supply Chain Management
• • Procurement Administration
• • Logistics, Warehousing and Distribution
• • Project Management
• • Quality Assurance
• • Contract Management/Performance
• • Inventory Management
• • Stock Monitoring
• • Stakeholder Management
• • Business Acumen
• • Accounting and Finance
• • Supply Plan Development
• • Regulation Compliance
• • Product Pricing Models
• • Vendor Management
• • Budgeting
• • Negotiation
• • Enterprise Resource Planning (ERP) Systems
• • Payment Assurance Mechanisms
• • Self-starter, Problem Solver
• • Team Player
• • Integrity & Consistency
• • Time Management
• • Numerate
• • Computing – MS Office, etc
• Communication – Oral and Written